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Administrative Officer (m/f/x)

Luxembourg, Luxembourg

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Part-time (20 hours per week) – Permanent contract

Rosa Lëtzebuerg asbl is seeking to recruit an Administrative Officer for an immediate start or at a mutually agreed date, to support the administrative and operational organisation of the association and its services.

Your main tasks

  • • Support the socio-pedagogical team, the Director and the Board of Directors in operational, administrative and organisational tasks;
  • • Process and follow up on incoming and outgoing correspondence;
  • • Plan, organise and monitor appointments, meetings and administrative deadlines;
  • • Manage the administrative follow-up of members (membership tracking, database management, correspondence and communication with members);
  • • Prepare, verify and transmit accounting records and financial documents to the fiduciary and ensure the administrative follow-up of accounting operations;
  • • Manage and archive administrative documents;
  • • Manage orders, monitor stock levels and coordinate with suppliers for materials, publications and office supplies of the association.

Your profile

  • • Holder of a secondary school leaving certificate (general or technical secondary education);
  • • At least 5 years of professional experience in a similar position;
  • • Excellent organisational skills and ability to prioritise tasks;
  • • Ability to work independently, in a structured and reliable manner, while collaborating effectively within a team;
  • • Strong interpersonal skills and a service-oriented mindset;
  • • Good command of standard office software;
  • • Good administrative knowledge of accounting procedures and experience in preparing documents for a fiduciary;
  • • Experience with the management software Odoo is considered an asset;
  • • Proficiency in Luxembourgish, French, German and English;
  • • Knowledge of the local LGBTIQ+ community is considered an advantage;
  • • Flexibility regarding working hours.

WE OFFER

 

  • Meaningful work in service of the LGBTQ+ community;

  • Attractive remuneration in accordance with the CCT SAS collective agreement;

  • Opportunities for continuous professional development adapted to the requirements of the position and specific needs;

  • A professional, supportive and inclusive working environment in a diverse setting where team spirit is highly valued;

  • Possibility of occasional remote work.

Applications (CV, cover letter, copy of diplomas; an extract from the criminal record will be requested in case of pre-selection) should be sent by 21 March via email to:

recrutement.administration@rosa-letzebuerg.odoo.com.

 

Apply now!